Overview

The Clark County Arts Commission (“CCAC,” “we,” “our,” or “us”) is a nonprofit arts organization dedicated to promoting, supporting, and celebrating the visual and performing arts in Clark County, Washington. We are committed to protecting the privacy and personal information of our members, volunteers, visitors, and the communities we serve.

This Privacy & Policies page describes our practices for collecting and handling personal data, as well as the organizational policies that govern membership, exhibitions, events, and conduct. By interacting with CCAC — whether through our website, events, or membership — you agree to the practices described here.

Information We Collect

Information You Provide

We collect personal information that you voluntarily provide when you:

• Become a CCAC member or renew your membership
• Register for workshops, classes, exhibitions, or events
• Make a donation or pay membership dues
• Submit artwork for juried shows or exhibitions
• Sign up for our newsletter or mailing list
• Volunteer with or apply for a position with CCAC
• Contact us by email, phone, or in person

This may include your name, mailing address, email address, phone number, payment information, artist biography, and portfolio or artwork images you choose to share with us.

Information Collected Automatically

When you visit our website, we may automatically collect certain technical information, including your IP address, browser type, pages visited, and the date and time of your visit. This is used solely for website analytics and improvement.

Photography at Events

CCAC may photograph or video-record events, exhibitions, and workshops for promotional and archival purposes. By attending CCAC events, you consent to the possibility of being included in such materials.

How We Use Your Information

We use the information we collect to:

• Manage membership records, renewals, and communications
• Process payments and issue receipts for dues, donations, and registrations
• Notify you about upcoming events, exhibitions, workshops, and opportunities
• Promote exhibitions and feature member artwork in print or digital materials (with your permission)
• Respond to your inquiries and provide member support
• Fulfill our nonprofit reporting obligations and maintain financial records
• Improve our programming, website, and services
• Comply with applicable Washington State and federal laws

We will not use your information for purposes other than those listed above without your explicit consent.

Sharing & Disclosure

CCAC does not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:

Service Providers

We may share information with trusted third-party vendors who assist us in operating our website, processing payments, or sending communications (e.g., email newsletter platforms, payment processors). These vendors are contractually obligated to protect your data and may only use it to perform services on our behalf.

Legal Requirements

We may disclose your information if required by law, court order, or government regulation, or to protect the rights, property, or safety of CCAC, its members, or the public.

Member Directories

With your consent at the time of membership registration, your name and general contact information may be included in a member directory shared with other CCAC members. You may opt out of directory inclusion at any time by contacting us.

Your Rights

You have the right to:

• Access the personal information we hold about you
• Correct any inaccurate or outdated information
• Request deletion of your personal data, subject to legal record-keeping obligations
• Opt out of marketing emails at any time via the unsubscribe link or by contacting us
• Withdraw consent for optional uses of your information (e.g., use of your artwork images in promotions)

To exercise any of these rights, please contact us at the information listed at the bottom of this page. We will respond to requests within 30 days.

Data Security

We take reasonable steps to protect your personal information from unauthorized access, disclosure, or misuse. These measures include password protection for digital records, limited access to membership data, and use of reputable, secure payment processors for all financial transactions.

While we make every effort to protect your data, no method of electronic storage or transmission is 100% secure. In the event of a data breach that affects your personal information, we will notify affected individuals as required under Washington State law (RCW 19.255).

We retain your information only as long as necessary to fulfill the purposes described in this policy or as required by law.

Cookies & Website Use

Our website may use cookies — small text files placed on your device — to improve your browsing experience, remember your preferences, and gather analytics about site usage. We do not use cookies to track you across other websites or for advertising purposes.

You may disable cookies in your browser settings at any time. Please note that some features of our website may not function optimally if cookies are disabled.

Any links to third-party websites (such as social media platforms or partner organizations) are governed by those platforms’ own privacy policies. CCAC is not responsible for the privacy practices of external sites.

Children’s Privacy

CCAC welcomes young artists and families. We do not knowingly collect personal information from children under the age of 13 without verifiable parental or guardian consent. Youth workshop and program registrations must be completed by a parent or legal guardian.

If you believe we have inadvertently collected information from a child under 13 without appropriate consent, please contact us immediately so we can delete that information.

Membership Policy

Eligibility

CCAC membership is open to any individual, household, or organization with an interest in supporting or participating in the arts in Clark County, Washington and the surrounding region. No artistic experience is required for general membership.

Dues & Renewal

Membership dues are established annually by the CCAC Board of Directors and are due at the time of joining or renewal. Dues are non-refundable except in exceptional circumstances at the Board’s discretion. Membership is active for one year from the date of payment.

Member Benefits

Benefits vary by membership level and may include eligibility to exhibit in member shows, discounts on workshops and events, voting rights in CCAC elections, access to member resources, and inclusion in the member directory (opt-in).

Termination of Membership

CCAC reserves the right to suspend or revoke membership of any individual who violates our Code of Conduct, engages in conduct harmful to the organization or its members, or fails to fulfill membership obligations. Members facing revocation will be notified and given an opportunity to respond before a final decision is made.

Exhibitions & Events

Submission Guidelines

All artwork submitted for CCAC exhibitions must be the original work of the submitting artist. Artists are responsible for accurately representing the medium, dimensions, and pricing of their work. CCAC reserves the right to decline works that do not meet submission criteria or are inconsistent with the theme or standards of a given show.

Sales & Commission

CCAC may retain a commission on artwork sold through CCAC-hosted exhibitions, as specified in the call for entries for each show. Artists are responsible for collecting and remitting applicable Washington State sales tax on sold works.

Artwork Handling & Liability

CCAC takes reasonable care in handling submitted artwork; however, CCAC is not responsible for loss, theft, or damage to artwork while on display or in transit. Artists are encouraged to maintain their own insurance coverage for works submitted to exhibitions.

Event Photography & Media

CCAC may capture photography and video at events for promotional and archival use. Attendees who do not wish to be photographed should notify a CCAC representative at the event.

Code of Conduct

CCAC is committed to fostering a welcoming, inclusive, and respectful environment for all artists, members, volunteers, and visitors. We expect all participants in CCAC activities to:

• Treat all individuals with respect and dignity, regardless of age, race, ethnicity, gender identity, sexual orientation, disability, religion, or background
• Refrain from harassment, discrimination, or intimidation in any form
• Communicate constructively and professionally in all CCAC settings
• Respect the artwork, property, and creative efforts of others
• Comply with the rules and guidelines of CCAC facilities and events
• Honor the confidentiality of any sensitive organizational matters

Violations of this Code of Conduct may result in removal from events, suspension, or revocation of CCAC membership. Reports of misconduct can be submitted to the CCAC Board of Directors. All reports will be handled with discretion and sensitivity.

Intellectual Property

Artists retain full copyright to their original works at all times. By submitting artwork or images to CCAC for exhibition, promotional, or archival purposes, artists grant CCAC a limited, non-exclusive license to reproduce images of the work for non-commercial purposes related to CCAC programming — including print materials, social media, and the CCAC website — unless otherwise specified in writing.

CCAC’s own name, logo, website content, and organizational materials are the intellectual property of the Clark County Arts Commission and may not be reproduced or used without prior written permission.

Refunds & Fees

Membership Dues

Membership dues are generally non-refundable. Exceptions may be granted in cases of significant hardship or administrative error, at the sole discretion of the CCAC Board.

Workshop & Class Fees

Refund requests for workshops and classes must be submitted at least 7 days prior to the event start date to receive a full refund. Requests made within 7 days of the event may receive a partial refund or credit toward a future CCAC event, depending on circumstances. No refunds will be issued for no-shows.

Event Cancellations

If CCAC cancels an event, registered participants will receive a full refund or credit at their preference. CCAC is not responsible for travel, accommodation, or other expenses incurred in connection with a cancelled event.

Donations

All donations to CCAC are final and non-refundable. CCAC is a registered nonprofit, and donations may be tax-deductible to the extent permitted by law. Please consult a tax professional for guidance.

Policy Changes

CCAC may update these policies from time to time to reflect changes in our practices, legal requirements, or organizational needs. When we make material changes, we will post the updated policy on our website and, where appropriate, notify members by email.

The effective date at the top of this page will reflect when the policy was last revised. Continued use of CCAC services or membership following any changes constitutes acceptance of the revised policy.

Contact Us

If you have questions, concerns, or requests related to these policies or your personal information, please contact us: